Reproductions, Copyright, & Citing Archives
Reproduction of Materials and Remote Reference
We do not charge fees for the reproduction of materials or for remote reference, which are both dependent on staff capacity. Please contact firstname.lastname@example.org with your research question or scanning request, sharing as much specificity as possible. You can use our finding aids (guides which describe our collections and their contents) to narrow to specific collections and materials which you would like us to consult/scan for you. If you are not sure about what collections to ask about, please email us with your question.
Depending on the patron’s preference and the fragility of the materials, collections can be photocopied, scanned, photographed, or (for A/V materials) digitized. We also welcome researchers to use cameras and have self-scanning stations available; see Information for Your Visit.
Digital reproductions of photographs and paper documents are available from Archives staff on a case-by-case basis, provided the archival material may be safely scanned or photographed. We do not offer design or print services in-house. All scans are provided as TIFF, JPG, or PDF files.
Please allow two to three weeks for all digital reproductions of archival material. Rush orders may be considered on a case-by-case basis. The Barnard Archives and Special Collections reserves the right to decline to reproduce material, or to limit the amount of material that can be digitized.
Audio-visual archival materials are considered for digitization on an individual basis. In the case that materials must be sent to a third-party vendor for digitization, patrons are responsible for all costs incurred. The Archives will be responsible for finding digitization vendors.
“Reproducing/reprinting all or any part of this zine without prior consent will be considered utterly disrespectful and generally uncool.” Aqsa Zine #4 Ancestors + Descendents. Sept. 2011. Print.
Researchers may scan, photograph, or otherwise reproduce zine text and images for their own use. Researchers may not publish zine images or substantial amounts of text in print, on the web, or in any public format, without making every effort to secure permission from the zine creator. If the zine creator is deceased or difficult for the researcher and zine librarian to locate, discuss other options with the zine librarian. All zines are protected by copyright unless they contain an anti-copyright statement.
Read and contribute other special zine copyright/fair use statements on the Zine Libraries website.
Copyright and Fair Use
The Barnard Archives and Special Collections is the physical rights holder of all material held within the Archives. The Archives provides researchers access to material for educational and scholarly purposes. The Barnard Archives and Special Collections does not hold the copyrights to all materials held in the Archives. The copyright law of the United States (Title 17, United States Code) governs the making of reproductions of copyrighted material. Under certain conditions specified in the law (Title 108), libraries and archives are authorized to furnish these specified conditions: that the reproduction not be “used for any purpose other than private study, scholarship, or research.” If a patron uses a reproduction in excess of fair use as stated by Title 17, without first obtaining written permission from the Barnard Archives and Special Collections, that patron may be liable for copyright infringement. Patrons agree to hold the Barnard Archives and Special Collections without blame for any violation of copyright law, invasion of privacy, or any other improper or illegal use that may arise from the use of reproductions. Requests for commercial endeavors will be assessed on a case-by-case basis. It is entirely the responsibility of the patron to obtain permission from the copyright holder.
Citing Archives Materials
Please cite print archival materials using the following format: Identification of Specific Item; Date (if known); Collection number - Collection name, inclusive dates; Box and Folder; Barnard Archives and Special Collections, Barnard College.
Please cite photographic or A/V archival materials using the following format: Subject; Location/Description; Date (if known); Collection number - Collection name, inclusive dates (if applicable); Barnard Archives and Special Collections, Barnard Library, Barnard College
Captions for archival photographs should read "Courtesy of the Barnard Archives and Special Collections."
These citation formats can be modified for specific bibliographic styles or publishers' preferences; please contact us if you have any questions.